Learn more about the Syllabus Repository
Who collects and saves the syllabi?
At the beginning of each term, the Head/Chair, or their designee , collects all course syllabi for the semester from their colleagues and saves them in the department’s/program’s syllabus repository folder.
Where is the syllabus repository?
Go to your Google Drive and search for a shared folder called “Syllabus Repository– [Department/Program name].” Within this folder, there are subfolders for each term, where the syllabi should be uploaded.
Alternatively, go to “Shared with Me” in your Google Drive; there is a section for “Folders”; in this section, you will see your department’s/program’s syllabus Repository folder.
When should the syllabi be collected?
Syllabi should be collected and saved in the departmental/program syllabus repository folder by Friday of the second week of classes in the Fall and Spring terms, or by the first Wednesday of the Interim and Summer terms.
In what format should syllabi be collected?
To be consistent and user-friendly, syllabi should be saved as PDF files, titled, e.g., “ZOO 221 02.pdf” for “Zoology 221 section 2”, that is, with course rubric, number, and (if applicable) section.
How are syllabi collected for multi-section courses, cross-listed courses, and other “special cases”?
- In multi-section courses, a syllabus should be submitted for each section if the sections have different syllabi. If the course sections use the same syllabus, then one syllabus is enough.
- Syllabi for cross-listed courses must be collected separately in the folder of each of the involved programs.
- Syllabi for courses that are not associated with a department or program (e.g., AMS, EDUC, INDS) are collected by the Associate Provost.
- If a department offers more than one program, then the departmental syllabus collection folder contains a subfolder for each program.
- Coordinated majors (Government & Law and Foreign Language, Math and Economics, Religion and Politics) do not have specific syllabus repository folders because these programs exclusively draw their courses from the coordinating departments.
Who has access to the folder?
Folder access in each department/program is limited to one or two members (including, e.g., the departmental/program administrative assistant). Initial access is given to the Head/Chair based on that academic year’s “Academic Department Heads and Program Chairs” list published on the Provost’s website. Project and Office Manager Sarah Yencha (Office of Advising) can give access to a second person in the department/program if so requested by the Head/Chair. If Heads/Chairs wish that all department/program members have access to the department’s/program’s course syllabi, we recommend making a copy of the syllabus collection folder. The Head/Chair can then share the newly created folder with their department/program.
Who manages the syllabus repository folders?
The Office of Advising will maintain the structure and management of the Google shared syllabus repository folder.
Contacts: For questions, please contact Office and Project Manager Sarah Yencha (yenchas@lafayette.edu) in the Office of Advising or Associate Provost Markus Dubischar (dubischm@lafayette.edu).